2022 CASCADE GEM & MINERAL SHOW VENDOR AGREEMENT

2022 CASCADE GEM & MINERAL SHOW VENDOR AGREEMENT

By purchasing booth space, (hereinafter known as “Vendor”) enters into an agreement with Cascade Mineralogical Society (hereinafter known as “CMS”) for the Cascade Gem & Mineral Show taking place at Green River College on August 20 and 21 (hereinafter known as “Event”):
1. Term of the Agreement. The terms of this agreement will not come into effect until the Vendor has paid CMS for their booth space(s). This agreement shall be in effect until the completion of the Event unless otherwise noted.
2. Cancellation policy:
* All booth space cancellations must be made in writing.
* Booth space canceled before June 30, 2022, will receive a 100% refund.
* Booth space canceled between July 1, 2022, and July 31, 2022, will receive a 50% refund.
* Any cancellations after July 31, 2022, will receive no funds.
3. Usage of Booth Space(s). The Vendor agrees not to exceed the footprint of the booth space(s) as assigned by CMS. Vendors shall use their best efforts when constructing displays to minimize any disturbances to other Vendors and operations. Vendors shall be considerate of other Vendors, Green River College property, and CMS property for the duration of the Event. CMS shall not be liable for any loss or damage to the Vendor’s property for the Event duration. The Vendor agrees, at its sole cost and expense, to keep the booth space clean and in a manner satisfactory to CMS and Green River College. The Vendor shall not transfer, assign, sublet, or share any booth space without written approval from CMS.
4. Setup and Teardown of Booth Space(s). The Vendor agrees to have their booth space(s) entirely set up, with wares displayed and ready for purchase by the public by 10:00 AM each day of the Event. Additionally, the Vendor agrees to have all their property removed from the premises by 8:00 PM on Sunday, August 21. Any items left on the premises at this time will be considered forfeit.
5. Staffing of Booth Space(s). The Vendor agrees not to leave their booth space(s) unattended during the Event hours unless previously arranged with the CMS Show Chairman, James Starke. Any requested agreements cannot disturb or disrupt other Vendors, guests, or customers.
6. Vendor Documentation. The Vendor agrees to have all required documentation at the time of the Event, which may include business licenses, permits, and certificates of insurance.
7. Limitation of Liability. The Vendor or its employees shall hold CMS liable for any loss, liability, theft, damage, or claim. It includes but is not limited to theft or damage to the Vendor’s property, furnishings, equipment, and merchandise that the Vendor may incur arising out of the Vendor’s operations at the Cascade Gem & Mineral Show. In no event shall CMS be liable to the Vendor or any other person or entity for consequential, special, indirect, incidental, or punitive damages, costs, expenses, or losses (including without limitation lost profits, loss of business, anticipatory profits, and opportunity income).
8. Video and Photography Release. The Vendor grants CMS irrevocable and unlimited rights and permissions to use photographs and video recordings of Vendor and Vendor’s property on CMS social media and other internet properties, publications, promotional flyers, marketing materials, derivative works, or any other similar purpose without compensation or permission from Vendor. Vendor hereby releases, acquits, and forever discharges CMS from all claims, demands, rights, promises, damages, and/or liabilities arising out of or in connection to the use or distribution of said photographs and/or video
recordings, including but not limited to any claims for invasion of privacy, appropriation, likeness, or defamation.
9. The Vendor warrants that the Vendor and its employees and subcontractors are eighteen (18) years of age or older.
10. COVID-19 Precautions. At the time the Event is held, CMS will fully adhere to the guidelines issued by the Centers for Disease Control (CDC) and Washington State Department of Health (WDOH) to mitigate the spread of COVID-19, which may include providing proof of vaccination against COVID-19 to enter any Event spaces. If the Vendor is unable or unwilling to abide by these guidelines, they will forfeit their booth space(s), and no refunds will be issued.
11. Miscellaneous. This agreement constitutes the entire agreement between the Vendor and CMS and that no other agreements, oral or written, are binding unless also signed by both parties. Modifications to this agreement must be in writing and signed by both parties.
Upon completion of your purchase, this Vender Agreement becomes valid and binding. Your email receipt will include a copy of this agreement.
Updated: February 15, 2022 — 11:51 am

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